May 19, 2015 USLRA Board Meeting Minutes

May 2015 USLRA Board Meeting Minutes

USLRA Conference Call Minutes

May 19, 2015 – 8:00 PM

Present on call:  Polly Pappadopoulos, Sam Hadley, Joanie Davenport, Olivia Judd, Troy Birdsong, Shayna Magnone   Not present:  Leah Stanton, Brian Larsen

1.) Approval of April 2015 Minutes:

http://uslogrolling.blogspot.com/2015/05/april-2015uslra-board-meeting-minutes.html 

Olivia motions to amend April 2015 Minutes. Troy Seconds.  All appove

Olivia motions that board members will have 48 hours to review meeting minute documents before they are publicly posted.    Polly seconds.  All approve.

2.)  New Committee Appointments

1.)    Committees

a.)    Insurance Shayna, Olivia, and Joanie

b.)    Communication and Social Media:  Sam, Joanie, Polly, and Shayna

c.)     Tournament Directors Communication/Judging Assistance:  Joanie and Olivia

d.)    Program Development:  Sam, Joanie, Polly, Mary

e.)    Taxes:  Troy

f.)     Awards: Shayna and Joanie

g.)    Fundraising and Sponsorship:  Joanie, Sam, Troy, and Brian

h.)    Membership Assistance:  Polly and Shayna

i.)      Finance:  Troy, Shary, Polly

j.)      Ranking:  Troy, Sam, Katie Rick (will do calculations, does not sit on board)

3.)  Committee Updates

·         Insurance:  Insurance Committee will send out no more than 3 options for La Crosse Open Insurance.   Options for remaining insurance concerns will be emailed to the board by June 10.

·         Communication:  Athlete highlights on USLRA website are well received.   A timeline will be developed for posting athlete articles.    All info@uslogrolling.com emails will be forwarded to the communication committee.  Committee will discuss before a response is sent within 24 hours of receipt.  The communication committee will take on the USLRA newsletter duties.

·         Tournament Directors Communication/Judging Assistance Committee:  Polly will continue making and distributing Tournament Directors Binders, but will not sit on committee.  A June 30 deadline is set for Judging Training materials.  All board members should email Olivia with concerns.

·         Program Development:  Committee will get in touch will all programs by June 15 to update website and to inform programs of ways we can be of assistance.

·         Taxes:  2014 Taxes are complete.   C-corp/501c6 – Troy is working on application and will report to board at August 2015 meeting.   He will provide and explanation of benefits and why we are seeking this.  Board member raises concern that we will be in competition with Charitable fund.***Polly suggests inviting a Board Member from the Charitable Fund board to speak to us at our next meeting on this subject and answer any questions the USLRA board may have.  Polly will make contact.

·         Awards:  A proposal with pricing will be presented at the May 31 meeting.

·         Fundraising and Sponsorship:  Sponsorship will be an off-season project.

·         Apparel: The monies earned from apparel sales in 2014 will go towards the purchase of new apparel items to sell in 2015.   An effort is being made to bridge the branding between USLRA Log Rolling and Local Log Rolling Schools.    Patches could be added to USLRA apparel to identify one’s log rolling school.   USLRA jackets include embroidery.

·         Membership Assistance:   Shayna will be added to this committee as she is responsible for the SportsSignup online registrations.

·         Finance:   Budget will be emailed prior to each USLRA Board Meeting.

4.)  Namekagon Tournament

·         If Namekagon is in compliance will USLRA rules, the USLRA would cover the cost of online registration fees – being the trial run of the online registration on a one time basis, contingent on running a fully sanctioned tournament.

Polly Motions to approve this wording for communication with the Namekagon River Roll Off Tournament Directors.    Shayna Seconds.  All Approve.

5.)  USLRA Rule Wording Vote

·         Wording in the 2015 USLRA Competition Rules will be changed from “Tournament Director” to “Tournament Director or Tournament Director’s Representative”.

Olivia motions to change wording from “Tournament Director” to “Tournament Director or Tournament Director’s Representative”.  Sam Seconds.  All Approve.

6.)  Log Application Vote

·         Application from Nicole Shreeve – Healy, Alaska

Sam motions to approve application.  Polly Seconds.  All approve.

·         Polly will forward approved application to the Charitable Foundation.

7.)  LWC

·         Troy contacted LWC Board Member.   They are on board to use our recommendations for the 2015 LWC Tournament.  They are interested in developing a qualifying system for future years. 

USLRA board will work hard to make sure that things go as quickly as possible at LWC for amateurs.

9.) Next Meeting

·         Sunday, May 31, 2015 – 8:00 PM

Sam motions to Adjourn.   Joanie Seconds.  All Approve.  9:56 PM.