March 2015 USLRA Board Meeting Minutes

March 2015 USLRA Board Meeting Minutes

USLRA Conference Call Minutes

March 8, 2015 – 8:00 PM

Present on call:  Troy Birdsong, Polly Pappadopoulos, Brian Larsen, Leah Stanton, Sam Hadley, Mary Ogle, Joanie Davenport, Shayna Magnone, Olivia Judd

1.) Approval of February 2015 Minutes:

http://www.uslogrolling.blogspot.com/2015/03/february-2015-uslra-board-meeting.html

Brian motions to approve February 2015 Minutes. Mary  Seconds.  All Approve.

2.)  Woodbury Log Grant Application

Joanie Davenport will run this program, therefore recuses herself from vote.         

Leah Motions to Approve Woodbury Log Grant.   Shayna Seconds.  All Approve.

3.)  Judges Training

·         Joanie has contacted 10 experienced judges, and has received feedback from half.

·         Training Ideas will be uploaded to google docs

·         Joanie and Olivia will collect videos of questionable falls to use as training examples

·         Discussion on how to distribute training

·         Suggestion made by one individual that mentoring by experienced judges is key

·         LWC judges will not be included in training as they are not affiliated with USLRA

·         Goal is to activate training in June

4.)    Finance Update

·         2014 Taxes are complete.  USLRA owes nothing.  Question raised by accountant on USLRA’s tax exempt status. Troy was previously told that the USLRA was a 501(c)(4) organization.  Troy asked the accountant if she agreed, and she said she thought we were just a C corporation.  She said if we are tax exempt, we have been filing the wrong tax returns, and since the government hasn't rejected them she figures it's correct. We need to start the process of applying for tax exempt status. Rich Magnone will investigate.

·         Troy presented 2015 budget: https://docs.google.com/spreadsheets/d/1vR5y-IyGwKt5NPDkIKSwi8fRNHW4Lu3zdoVPIgZkU_A/edit?usp=sharing

Shayna Motions to Approve 2015 Budget.  Polly Seconds.  All Approve.

5.)  Tournament Grants

·         Suggested to make $3,000 Total Available

·         Discussion on amount a tournament must raise on their own to apply for grant.  Suggestion of $4,000.  This would be cash only (not to include certificates or merchandise).

·         Tournaments would need to apply 6 weeks before the tournament for the grant, and show proof of money raised 2 weeks prior.

·         Board will vote on wording and implementation next meeting.

6.)  2015 Goals

·         Roth Judd has offered to lead a Strategic Planning Meeting for the USLRA board this summer.  He has suggested 2 sessions.   Date will be decided at a later date.

7.)  Website

·         Thank you to Shayna for her work on Sportssignup.  USLRA will use this site for online registrations and merchandise sales.   A link will be added to current (or new) USLRA website.

·         Sportssignup will cost $50/year for online registration.

Joanie Motions to approve usage and payment of Sportssignup.  Brian Seconds.  All Approve.

·         Troy has spoken with current website administrator.   They will try transferring the current website to a new format.   If this is unsuccessful, Migrating the site to a new host such as GoDaddy will be explored. 

·         Suggestion to Authorize spending up to $300 on migration to a new site.

Olivia Motions to Approve up to $300 on website.  Polly Seconds.  All Approve.

8.)  Discussion on LWC

·         LWC contacted Troy to let him know they’d like to invite only top 8 ranked rollers in each amateur division.   Board discussion on many flaws with this model.  Troy will contact Andy once again to present these issues and discuss a better option.

9.) Next Meeting

·         March 29, 2015 at 8:00 PM.

Troy motions to Adjourn.   Joanie Seconds.  All Approve.  9:50 PM.